Business English Listening Exercise: "Scheduling Appointments"

Free original listening materials for learners and teachers. Transcripts are placed below all audio/video files.

 
A2 Level (Americal Accent)

B1 Level (British Accent)

B2 Level (American Accent)

C1 Level (Australian Accent)

Transcript (A2)

Scheduling appointments means planning when and where to meet people. For example, if you need to see a client, you might say, “Can we meet on Tuesday at 10 AM?” You should write down the time and date so you don’t forget. Confirming means making sure everyone agrees with the plan. For instance, you can send a message like, “Just checking if our meeting on Friday at 2 PM is still okay?” This helps avoid confusion and ensures everyone knows the details. You can use a calendar or planner to keep track of all your appointments and make sure you are always on time. (104 words)

Transcript (B1)

Scheduling appointments involves setting up times for meetings or events. For instance, you might need to arrange a meeting with your team. You could suggest, “Let’s meet next Monday at 3 PM to discuss the project.” It’s important to write this in a calendar to remember it. Confirming the appointment ensures that everyone is on the same page. You can send a confirmation email like, “I wanted to confirm our meeting on Wednesday at 11 AM. Does this time still work for you?” This helps prevent any mix-ups and makes sure all participants are aware of the meeting details. (99 words)

Transcript (B2)

Effective scheduling of appointments includes both organizing and confirming meetings or events. For example, if you need to schedule a meeting with a colleague, you might propose, “Could we schedule a meeting for Thursday at 2 PM to review the report?” It’s crucial to enter this information into a calendar or scheduling tool to keep track. Confirmation is a follow-up step to ensure that everyone agrees on the timing. You might send a confirmation message saying, “Just confirming our meeting on Friday at 10 AM. Please let me know if this still works for you.” This practice helps avoid scheduling conflicts and ensures that all participants are aligned. (108 words)

Transcript (C1)

Scheduling appointments effectively involves meticulous organization and proactive confirmation of meetings or events. For instance, when arranging a meeting with a client, you might propose, “Could we arrange a meeting for Thursday at 2 PM to discuss the upcoming project?” It’s essential to log this information into a calendar or scheduling software to avoid conflicts. Confirmation serves as a crucial step to ensure mutual agreement. You might send a formal confirmation email, such as, “I would like to confirm our scheduled meeting on Friday at 10 AM. Please let me know if this time is still convenient for you.” This approach helps to prevent misunderstandings and ensures that all parties are clear about the meeting details, thereby facilitating smooth and effective communication. (122 words)